Use of information

Your personal and sensitive data is protected in the UK by the provisions of the Data Protection Act and General
Data Protection Regulations. The rules state amongst other things that the data held about you should be
processed lawfully and fairly in line with the 8 data protection principles.
Further details are contained within our Data Protection policy which is available on our company website.

Recruitment and ongoing employment

As part of our recruitment process we collect personal data relating to job applicants.
We collect a range of information including:
• Name, address and contact details
• Qualifications, skills, experience, current remuneration etc.
• Information and documentation regarding your entitlement to work in the UK
This information will be collected in a variety of ways including CVs, application forms (including our online
form), via telephone or email. Information will be collected directly from the candidate/employee therefore will
be obtained consensually from the individual. The data is being collected to ensure as a business we meet our
legal and contractual obligations. Data will be stored in a controlled manner with limited access to the records.
The data will be stored on individuals personnel file, in the Hercules HR database and within our IT system.

If you are applying for a particular job role (either as an existing employee or applicant) then the information
may be shared with the associated Client for the purpose of matching you to the role, personal data collected
online will not be shared for any other reason without your consent.

Visiting our website

We are committed to protecting you and any data (anonymous or otherwise) that we collect about you online.
This section tells you what a cookie is, how we use cookies, why, and how this allows us to improve our service.
It also tells you how you can manage what cookies are stored on your device. By using our websites (through
any device) you agree that this cookies policy applies to you.
Every time our website is visited data is collected anonymously; this does not allow the individual user to be
Whilst using our website and filling in contact forms we process information about you from data you have
consensually given to us by completing the form.
The information collected will be used to respond with any information you have requested and to provide further
information that may be useful to you.

What is a cookie?

Cookies are a string of information containing small amounts of information which are downloaded to the device
you use when you visit a website. Cookies are then sent back to the originating website on each subsequent
visit, or to another website that recognises that cookie. Cookies do lots of different and useful jobs, such as
remembering your preferences, and generally improving your online experience as well as allowing Hercules
Site Services to understand how people use our website. If you wish to restrict or block the cookies which are
set by any website, you should do this through the web browser settings for each web browser you use, on
each device you use to access the Internet. Note that if you choose to switch certain cookies off, it may affect
how the website works.

Additional information

From time to time, we may embed external content from third party websites (e.g. Facebook, YouTube) within
our website. Additionally, we partner with third parties who provide services for us which you can navigate to
from our website. These third parties may use cookies, you can find out about their approach to cookies on their

Copyright and Trademarks

This website contains material which is protected by copyright and/or other intellectual property rights. All
copyright and intellectual property rights including the names, images and logos are owned by Hercules Site
Services PLC unless otherwise stated. All rights are reserved.

Policy changes

Any changes to this statement will be posted online.

Other web sites

Our website may contain links to other websites which are outside our control and are not covered by this
privacy statement. If you access other sites using the links provided, any information collected from you which
will be used by the website owner in accordance with their privacy policy, which may differ from ours.


Any comments, queries or requests relating to this statement should be directed to the Hercules Head Office,